Description

Under the direction of the Deputy Executive Director of Administration, the Administrative Assistant performs administrative, operations, and secretarial duties and tasks specific to the position. The position is subject to confidential information.

An important and essential job function is living the FSA's values – integrity, fairness, commitment, and accountability. Integrity is the foundation on which our team builds relationships and trust. Fairness to ourselves, each other, and those that we interact with is an essential element that preserves the FSA’s brand and promotes engagement at every level. When we commit to the mission and hold ourselves accountable, each member of the team shines and enhances our success as a team. We practice these values in our interactions with each other, sheriffs, sheriff’s office personnel, the members of our organization, and the citizens and visitors we serve. 

Essential Functions

• Assists the Deputy Executive Director of Administration with task execution for FSA programs, ensuring effective communication, prioritization, and organizational follow through.
• Schedules meetings with internal and external teams, interested partners and stakeholders.
• Assists with the development of presentations, briefs, manuals, and communication to staff.
• Maintains accurate records and files for support of documentation and information retrieval.
• Assists with FSA’s Grant programs.
• Provides administrative support to the Florida Sheriffs Training Institute.
• Develops microlearning videos for staff training.
• Supports workgroups as assigned.
• Assists with the development of online forms and processes that enhance administrative efficiency.
• Assists with management of administrative directives.
• Assists with seasonal mail distribution.
• Assists with the preparation and delivery of bank deposits.
• Provides backup front desk and phone coverage.
• Assists with FSA events.
• Performs other duties as assigned.

Salary and Employee Benefits

• Salary range 39k - 64k. Negotiable based on experience.
• Health, Vision, and Dental insurance coverage at no cost to the employee.
• Generous 403b retirement plan with employer match options.
• College tuition reimbursement, skills and staff development available. 

Employer Snapshot
The mission of the Florida Sheriffs Association as a self-sustaining, charitable organization is to foster the effectiveness of the Office of Sheriff through leadership, education and training, innovative practices, and legislative initiatives.

The day-to-day business of the Florida Sheriffs Association is directed by a strategic plan created and approved by the sheriffs of Florida. The plan contains five major goals:

1. To provide effective and timely support, training and information exchanges for Florida’s sheriffs.
2. To foster effective law enforcement, crime prevention, apprehension of criminals and protection of life and property of the citizens of Florida.
3. To promote public awareness about developments in law enforcement, crime prevention, and public safety.
4. To protect Florida’s future by promoting public support of programs and services focused on youth of our State.
5. To effectively manage resources of the Florida Sheriffs Association.

If you wish to apply, please send your resume and any supporting documentation to: jobopportunity@flsheriffs.org.

Requirements

Education, Professional Certification, or License

• High School Diploma or GED required.
• Microsoft certifications.

Professional Experience

• Minimum of three years of administrative, secretary, or closely related field. 

Skills and Qualifications

• Experience using Microsoft 365 products and Adobe Acrobat.
• Ability to conduct research, analysis, and create presentations.
• Ability to use discretion and confidentiality.
• Ability to adapt to changes in responsibilities.
• Ability to decide and execute best judgement.
• Ability to manage differing and intersecting responsibilities.
• Ability to manage multiple schedules.
• Organize, prioritize, and manage several tasks.
• Communicate effectively.